Vendor Policies

Application and Selection of Vendors

Please contact with any questions about these guidelines or the application process.

Who Can Sell?   

Farm Vendors

Any individual or business that engages in the production of agricultural products including: horticultural, viticultural, forestry, dairy, livestock, poultry, bee, and any other farm product may apply to become a vendor. The Bloomington Farm Stop Collective, Inc. is an agricultural cooperative, owned by its member farmers, therefore Farm Vendors are required to become members of the Cooperative.  Farm Vendors may only sell products they themselves have grown, raised, processed or foraged.

Food Artisans 

We recognize the important role that non-farm food businesses play in the local food system.  As such, any individual or business that engages in the production of food products using ingredients they did not grow or raise themselves is welcome to apply to become a vendor.  A sampling of products may be requested as part of the application process.  Using locally produced ingredients is highly encouraged.

Craft Artisans 

Given the wide range of artisan made goods in the area, the store will also offer a selection of non-food products to diversify the offerings in the store and widen our vendor community.  Crafted Artisan goods must be locally produced, high quality, originally designed, and hand crafted by the artisan selling them.  

What Can Be Sold? 

Farm Vendor Products Permitted for Sale

Food Artisan Products Permitted For Sale

Food artisan products are edible goods made by the vendor from scratch. Priority will be given to producers who are using locally grown/raised or fairly traded ingredients, and fill a priority and need of the store.  Additionally, all artisan foods must meet local and state Health Department rules. The home-based vendor rule does not apply at Farm Stop. Note that value-added farm products will be given priority over food artisan products that fall into the same type of product.  

Craft Artisan Products Permitted For Sale

Crafted artisan products are non-food, handcrafted products made by local makers.  All crafted artisan products must be unique and handmade by the vendor.  Crafts must be safe, have a reasonable life expectancy and exhibit quality craftsmanship.  Crafts may not be made from commercial kits or contain a commercially made piece central to the design.  Examples of this kind of product could be but are not limited to body and beauty products, home and kitchen supplies, woodworks, artful cards and stationary, jewelry, pottery, handmade clothing and other home/kitchen goods.  Note that crafted farm products (e.g., beeswax goods, handmade soap, dried flowers) will be given priority over similar crafted artisan products.  

Vendor and Product Prioritization

The amount of retail space given to a vendor will be at the sole discretion of the Bloomington Farm Stop Collective, Inc. management based on their determination of need and priority.  The Cooperative will focus on curating a desirable mix of products for customers and give preference to vendors that meet the following priorities, listed in no particular order: 


In following the priorities outlined above, the Bloomington Farm Stop Collective, Inc. seeks to foster a more diverse and inclusive local food system.  Except in cases meant to provide market access opportunities for historically underserved farmers, the Bloomington Farm Stop Collective, Inc. Board shall not discriminate on the basis of age, sex, gender identity, race, national origin, religion, sexual orientation, marital status, disability, or any other legally protected status in vendor selection or treatment. The exception being that Bloomington Farm Stop Collective, Inc. will not knowingly accept any vendor that shares ideologies with a hate group as defined by the Southern Poverty Law Center.

Wholesale Products

To provide a comprehensive shopping experience and fill gaps in product availability, the Cooperative reserves the right to wholesale purchase and resell items from non-vendors as needed.  Priority will always be given to existing vendors.  

What does it cost to be a vendor?

Farm Vendors

All Farm Vendors are required to pay annual co-op equity dues which are determined by the Board on an annual basis, currently $300.  

Additionally, the Cooperative will charge a 30% consignment fee for all products sold, to cover the cost of rent, utilities, maintenance, staff time, marketing, equipment, renovations, and other member benefits.

Farm Vendors will be paid for items purchased on a bi-weekly basis, minus the 30% consignment fee.  Each bi-weekly sales period will run from Sunday-Saturday.  Please note that payments are made four weeks after the close of a pay period. 

Direct deposit enrollment is strongly encouraged.

Sponsorship & Work Trade Opportunities

There are sponsorship and work trade opportunities available to Farm Vendors who identify as historically underserved according to the USDA definitions.  Sponsorship applies to the co-op equity payment, not the consignment fee.  Directions to apply for sponsorships are provided to all accepted Farm Vendors.

Food and Craft Artisan Vendors

The Cooperative will charge a 35% consignment fee for all products sold, to cover the cost of rent, utilities, maintenance, staff time, marketing, equipment, renovations, and other store needs.

Non-Farm Vendors will be paid for items purchased on a bi-weekly basis, minus the 35% consignment fee.  Each weekly sales period will run from Sunday-Saturday.  Please note that payments are made four weeks after the close of a pay period.

Direct deposit enrollment is strongly encouraged.  


Food Safety Regulations 

The Monroe County Health Department has designated the Bloomington Farm Stop Collective as a licensed retail food establishment.  If Farm Vendors are interested in creating value-added or prepared foods, please inquire about using the Farm Stop’s license.

It is the vendor’s obligation to comply with all relevant local, state and federal laws relating to their products and the Cooperative shall not be responsible. Vendors are expected to research, understand, and adhere to all licensing, production, labeling, distribution, sampling, and sale requirements for products they plan to sell in the store.  

Below are lists of common resources and requirements. Note that this information may not be exhaustive or complete.  Vendors should confirm requirements with the Monroe County Health Department or other applicable local or state regulator and provide all related documentation to the Cooperative.  

Important Resources:



Before selling at Farm Stop, vendors who sell products that are either consumed or applied to the body must provide a certificate of liability insurance listing:

Bloomington Farm Stop Collective, Inc.
902 West Kirkwood Avenue
Bloomington, IN 47404

Disclosure of Production Practices

In order to provide customers with a transparent shopping experience, all vendors are required to fully disclose their production practices. Customers want to know where their food comes from and how it was grown, raised, or made.

This information will be collected on the Vendor Application and used on product signage and in staff communication with customers.

The Bloomington Farm Stop Collective, Inc. reserves the right to verify the claims about anything sold through the store, including visiting and inspecting the farm or business of any vendor.  Discovery of false claims or failure to allow farm or business visits will result in termination of the Vendor License and, if applicable, the Membership Agreement.

Vendor Conduct

The Cooperative seeks to create an environment where all feel welcome and safe. As such, vendors are expected to act in a courteous, respectful, and honest manner with customers, fellow vendors, community members, Bloomington Farm Stop Collective, Inc. Board representatives, and staff at all times.  

Bloomington Farm Stop Collective is committed to fostering a culture of inclusion. Diversity and inclusion are crucial to our mission, and as such, hateful conduct is always prohibited. The Co-op has zero tolerance for hateful conduct towards any group or individual. We define hateful conduct as a direct attack on others based on protected characteristics including race, color, national origin, religion, gender identity or expression, familial status, or disability. Hateful conduct can not be expressed in a verbal, online, and/or physical manner, personal social media postings included.

Failure to comply with these expectations will not be tolerated and may result in rejection of vendor applications or immediate revocation of existing vendor licenses at the Cooperative’s sole discretion. Retaliation toward any individual for disclosing such conduct will also not be tolerated. 

Customer & Producer Satisfaction

We strive to maintain fresh, appealing products for customers.  We reserve the right to reject any unsuitable, spoiled, or damaged product at delivery or from the display area.  Materials used for packaging and transporting products must also be clean and sanitary to be accepted for sale.

To provide maximum customer satisfaction, we will accept customer returns on all products for refund or replacement.  Vendors will be notified with details of the complaint if a customer requests a refund.  The return amount will be deducted from the vendor’s sales payment.

Vendors with concerns about product representation should submit a written explanation to store staff in a timely manner.  Each submission will be addressed by the store manager.  A vendor may appeal any decision of the manager within 14 days by submitting a written complaint to the Bloomington Farm Stop Collective, Inc. Board.  A decision by the Board shall be issued within 30 days of receipt and constitute a final and binding decision. 

Risk & Losses

We will take all reasonable measures to ensure the security of vendor goods, including protection against loss, theft and damage in the store.  However, products are left at the store at the vendor’s own risk and unsold products will remain the property of the seller.  Discrepancies in inventory may be taken up with staff and will be handled on a case by case basis.

Unexpected Challenges

We look forward to many exciting years at Farm Stop.  As we continue to learn and grow there may be unexpected challenges along the way.  Your patience, constructive feedback, and participation are greatly appreciated as we develop a robust Farm Stop model for Bloomington.


The Bloomington Farm Stop Collective, Inc. Board reserves the right to review these policies on a regular basis and make changes as needed.  Revised policies will be announced and made available to all vendors.  The Board also reserves the right to make exceptions to these policies at its discretion and in the best interests of the store operations.